Two quotations are comparable only if they answer the same questions. This is the template that makes them answer the same questions.
| Field 1 | Full designation including all suffixes |
|---|---|
| Field 2 | Boundary dimensions — bore × OD × width |
| Field 3 | Quantity and break quantities |
| Field 4 | Application: load, speed, temperature, environment |
| Field 5 | Clearance and precision class |
| Field 6 | Lubricant: type, fill, temperature range |
| Field 7 | Documents: CoC, 3.1, dimensional report, RoHS |
| Field 8 | Delivery point and required date |
| Field 9 | Incoterm and currency |
| # | Field | Example | Why it matters |
|---|---|---|---|
| 1 | Designation | 6205-2RS1/C3 | The suffix is the specification — without it the supplier chooses |
| 2 | Dimensions | 25 × 52 × 15 mm | Confirms the size independent of the number |
| 3 | Quantity | 500 pcs · 1,000 · 5,000 | Unlocks quantity breaks and shows the real volume |
| 4 | Application | Pump, 90 °C, 3,000 rpm, water splash | Drives grease, clearance, seal and material |
| 5 | Clearance / class | C3 · P6 | The most common silent substitution |
| 6 | Lubricant | Grease, 30% fill, −30/+120 °C | Grease life is usually the limiting factor |
| 7 | Documents | CoC + 3.1 + dimensional report | Costs money; agree it before the price |
| 8 | Delivery | DDP Hamburg, by 15 March | Turns a lead time into a commitment |
| 9 | Incoterm / currency | FOB Shanghai, USD | Makes two quotes arithmetically comparable |
It is the only field that lets a supplier improve the answer. Given “pump, 90 °C, water splash”, we can say the standard grease will not last and propose an H1 or high-temperature alternative. Without it, you get exactly what you asked for, and the failure comes later.
A 3.1 certificate changes the price and the lead time. If it is requested after the order, it either delays the shipment or costs more. Put it in the RFQ and it is priced once, correctly.
EXW and DDP quotes for the same part can differ by 20% and neither is wrong. Without the Incoterm, the comparison is guesswork and the cheapest quote often is not.
You can, and we will identify it if it is a standard part. But a photo cannot convey clearance, cage or grease — so the answer will come back as a question. The template is faster.
Say so, and describe the application. Clearance is selected from the duty, not guessed from the old part, which may itself have been wrong.
As many as you like. For more than about 20 lines, a CSV or Excel file is easier for both sides and returns a matched spreadsheet.
Within 30 minutes on working days for a complete RFQ. An incomplete one comes back with questions, which is slower for everyone.
Send the BOM, the inspection plan or the failure photos. We will run through the same checklist and send back the gaps.